Office Manager / Administrative Assistant
BaseBRU is looking for an Officer Manager/Administrative Assistant. Smooth processes and systems are the key to our success. We’re seeking an Office Manager/Admin. Assistant with excellent organizational skills and a personable disposition to keep us thriving. The ideal candidate will have a natural flexibility in handling day-to-day routines and administrative support.
This position is based in Brussels, Belgium. 4 days a week, on-site. From July 2024.
Responsibilities
- Ensure office efficiency by maintaining common areas, organizing procedures, handling correspondence, managing file systems, and overseeing supplies and equipment.
- Serve as the point person for office management duties including: Maintenance, Mailing, Supplies, Equipment, Bills, Errands, and Shopping.
Partner with the Managing Director to update and maintain office policies as necessary.
Provide administrative support, including scheduling appointments, meetings, and events; booking travel; maintaining file systems; mailing and shipping packages; updating contacts database and employee lists; providing administrative documents and information.
Prepare the pre-accounting and be the main contact with our accounting contractor.
Keeps management informed by reviewing and analyzing special reports; summarising information.
Manage contract and price negotiations with office vendors, service providers and office lease.
Manage office G&A budget, ensure accurate and timely reporting.
Liaise with facility management vendors, including cleaning, furnitures and other subcontractors.
Execute preparation of in-house or off-site activities, like parties, celebrations and conferences.
Assist in the onboarding process for new hires.
Qualifications
- Three or more years in office management and/or administrative assistant
- Strong time-management and people skills and high degree of flexibility
- Strong interpersonal skills to interact positively with all employees
- Organization and the ability to multitask to complete a wide variety of task
- Attention to detail to ensure tasks are completed thoroughly and correctly
- Strong written and verbal communication skills
- Ability to maintain confidentiality of company information
- Fluent in French and Good English speaking and writing. NL is a Plus.
How to apply
Please send the following to lola@basedesign.com, using “Office Manager” as the subject of your email.
- A CV in PDF format
- Your contact information
Thank you in advance for your interest in Base!
BaseBRU is looking for an Officer Manager/Administrative Assistant. Smooth processes and systems are the key to our success. We’re seeking an Office Manager/Admin. Assistant with excellent organizational skills and a personable disposition to keep us thriving. The ideal candidate will have a natural flexibility in handling day-to-day routines and administrative support.
This position is based in Brussels, Belgium. 4 days a week, on-site. From July 2024.
Responsibilities
- Ensure office efficiency by maintaining common areas, organizing procedures, handling correspondence, managing file systems, and overseeing supplies and equipment.
- Serve as the point person for office management duties including: Maintenance, Mailing, Supplies, Equipment, Bills, Errands, and Shopping.
Partner with the Managing Director to update and maintain office policies as necessary.
Provide administrative support, including scheduling appointments, meetings, and events; booking travel; maintaining file systems; mailing and shipping packages; updating contacts database and employee lists; providing administrative documents and information.
Prepare the pre-accounting and be the main contact with our accounting contractor.
Keeps management informed by reviewing and analyzing special reports; summarising information.
Manage contract and price negotiations with office vendors, service providers and office lease.
Manage office G&A budget, ensure accurate and timely reporting.
Liaise with facility management vendors, including cleaning, furnitures and other subcontractors.
Execute preparation of in-house or off-site activities, like parties, celebrations and conferences.
Assist in the onboarding process for new hires.
Qualifications
- Three or more years in office management and/or administrative assistant
- Strong time-management and people skills and high degree of flexibility
- Strong interpersonal skills to interact positively with all employees
- Organization and the ability to multitask to complete a wide variety of task
- Attention to detail to ensure tasks are completed thoroughly and correctly
- Strong written and verbal communication skills
- Ability to maintain confidentiality of company information
- Fluent in French and Good English speaking and writing. NL is a Plus.
How to apply
Please send the following to lola@basedesign.com, using “Office Manager” as the subject of your email.
- A CV in PDF format
- Your contact information
Thank you in advance for your interest in Base!